2020 Annual Board of Director Notice

We have closed out the 2019 baseball season and wanted to reach out to the entire membership seeking people to join the board of directors for the 2020 season. Being part of the board provides you with the opportunity to help shape the league for many years to come. Stoughton Youth Baseball relies on volunteers to keep the organization running year over year.

The SYB BOD at all times makes decisions for the betterment of the players and baseball community as a whole, be them daily logistics or long term strategies …… if you feel you are able to contribute or have had differing ideas with BOD decisions, then joining the BOD in some capacity will allow you to further voice and enact those ideas to ensure the viability and growth of SYB.

Our annual meeting to elect the 2020 Board of Directors will be held on Wednesday October 23^rd at 7PM at the Stoughton Police Department Community Room.

You will see below a description of all board member positions and we look forward to your consideration in joining the board and be a part of another successful 2020 season. Please reach out to any of the existing board members if you have any questions or want to express interest in joining.

List of all board positions

Position	Role
President	The Chief Executive Officer for the Organization attend all board meetings and shall have general charge and supervision of the affairs of the Organization.
Vice President	Shall have and may exercise all of the powers and duties of the President during the absence of the President or in the event of his/her inability to act.
Secretary	Responsible for capturing meeting minutes, maintain records and conduct such correspondence as may be required of all Board of Director and special meetings of the Organization.
Treasurer	Responsible for all financial affairs. Provide reports for the board with financial updates, responsible for paying invoices, keeping the books for the league
Registrar/Player Agent	Responsible for promoting league registration. Set up and maintain league website, report registration numbers to the board during meetings, create league schedule for spring and summer ball. Host registration events to boost enrollment.
Social Media/Communication Officer	Responsible for promotion of league and events through social media
Safety Officer	Responsible for the implementation of a league safety plan. Oversee Cori applications.
Umpire in Chief	Recruit Umpires, coordinate umpire schedules for spring and summer leagues. Includes finding replacement umpires when needed. Responsible for paying or coordinating payments each night when season begins
Babe Ruth Vice President	Responsible for reviewing and updated league rules with coaches/managers prior to the start of the season. Address and manage conflicts when required. Frequently attend games for the league and be visible to answer questions.
Major League Vice President
Minors Vice President
Rookie Vice President
Tball Vice President	Responsible for reviewing and updating league rules with coaches/managers prior to the start of the season. Address and manage conflicts when required. Frequently attend games for the league and be visible to answer questions. Coordinate clinics.
4 Year Old Clinic	Responsible for coordination of our 4-year-old clinic that is held on Saturday or Sunday. This pertains to communication with parents, uniform distribution, etc.
Buddy Ball Director	Responsible for communication and coordination with special education program director in the Stoughton Public School system. Communication and coordination of game(s), uniforms, sponsorship, etc.
Hock Representative	Attend Hockomock board meetings, represent Organization at those meetings and shall be the conduit for communication between summer baseball and hock board.
Summer League 8-12	Coordinate the summer ball league. Schedule team tryouts promote summer ball league. Order uniforms for teams
Summer League 13-18	Coordinate the summer ball league. Schedule team tryouts promote summer ball league. Order uniforms for teams
Elm Street Fields	Overall maintenance of the fields. Other field duties that are outside of field mowing.
Drake Field	Overall maintenance of the fields. Other field duties that are outside of field mowing.
Sponsorships	Responsible for finding sponsorships for spring and summer ball.
Fundraising	responsible for fundraising activities outside of sponsorships
Equipment	Responsible for new purchases, distributing and maintaining equipment. This includes but is not limited to bats, balls, catcher equipment, equipment bags, scorebooks, etc.
Uniforms/Trophies	Responsible for purchasing and coordination of team uniforms and trophies related to spring league playoffs.
Parade Director	Responsible for obtaining town permits and planning of opening day parade activities
Jamboree Director	Responsible for Jamboree Day. Coordinate activities, plan events, team basket, silent auction/raffles. (Huge event for the league)
Concession Stand Director	Responsible for coordinating assistance with the concession stand. Keep track of inventory, purchasing for the stand.
Scholarships	responsible for reviewing scholarships submitted to the league to facilitate the process for selecting the winner(s)
Tournament Director	Responsible for reaching out to teams to come and play in the tournament. Create tournament documents, schedules, pool brackets, collection of payments, coordinate all activities surrounding the tournament weekends(s). Purchasing and coordination of HR derby prizes